DEERING LAKE IMPROVEMENT ASSOCIATION
CONSTITUTION AND BYLAWS
(As adopted July 4, 1992, incorporating amendments through July 3, 1998)
Article I. NAME
The name of this association shall be: The Deering Lake Improvement Association, Incorporated, and shall subsequently be referred to as the Association.
Article II. PURPOSE
The purposes of this Association shall be:
(A) To stimulate the interest that is common to all property owners on Deering Lake;
(B) To disseminate information regarding and/or of interest to the Association;
(C) To be the official representative of matters concerning Deering Lake with regards to the Town of Deering, the County of
Hillsborough and the State of New Hampshire that will affect the members of this Association.
Article III. NON-PROFIT
This Association shall be a non-profit organization.
Article IV. OFFICERS
The officers of this Association shall consist of a:
- Vice President
Article V. COUNCIL
There shall be four (4) Directors, and these with the Officers, and the immediate past President shall constitute the Council of this Association.
Article VI. ELIGIBILITY
Any person is eligible for membership subject to conditions defined in the Bylaws.
Article VII BYLAWS
This Association shall, by the enactment of suitable Bylaws, provide for the election of Officers, the length of terms, the inclusion of members, the conduct of meetings, the amount of dues, and such other matters as may be necessary. The Bylaws shall contain nothing inconsistent with the Constitution, nor the Certificate of Incorporation, nor the laws of the State of New Hampshire.
Article VIII. AMENDMENTS
Amendments to the Constitution may be proposed in the following way:
A proposal for amendment must be made in writing and adopted at a Regular Meeting. If the proposed amendment is adopted ballots will be mailed out to all full members. Ballots are to be returned to the Secretary within twenty-one (21) days of the Regular Meeting. If two-thirds (2/3) majority of the ballots so returned are voted in favor of the proposed amendment, the amendment shall become effective immediately. The results will be published in the next newsletter
(As adopted July 4, 1992, incorporating amendments through July 3, 1998)
Article I. OFFICERS
Section 1. Duties
The duties of the Officers of this Association shall be the usual duties pertaining to these officers. They shall also perform any duties assigned to them by the Bylaws, or by a vote of the members of the Association, or by the Council.
Section 2. Compensation
No Officer of this Association and no member of the Council shall receive any compensation for their services.
Section 3. Expenditures
Expenditures shall be paid by the Treasurer with the approval of the President. Expenditures in excess of $100.00 shall be approved by the Council.
Section 4. Reports
Formal reports shall be made by the President, Vice President, Secretary and Treasurer at the May Meeting. The Treasurer's report shall be reviewed annually by the Council.
Section 5. Terms of Office
The term of officers shall be one (1) year, commencing at the conclusion of the Labor Day Meeting at which their election was certified.
The Secretary and Treasurer may be re-elected for an indefinite number of terms. Each Director shall hold office for two (2) years. Two (2) Directors shall be elected every year.
Section 6. Employees
The Council of this Association shall have the right to engage professional services and to pay for these services.
Article II. ELECTIONS
Section 1. Time
The certification of Officers and Directors shall be held in connection with the Labor Day Meeting.
Section 2. Procedure
At the Independence Day Meeting the Nominations Chairperson will present a slate of Officers. At that time the President shall call for nominations from the floor. If there are no nominations a motion shall be made from the floor for the election of the slate as presented by the Nominations Chairperson.
In the event that additional nominations are made a ballot vote will be used.
Section 3. Official Ballot
An official ballot shall be sent to each full member in the event that two (2) or more persons are nominated to an office.
Section 4. Ballot Voting
All ballot votes must be returned to the Secretary within twenty-one (21) days of an Election Meeting. The candidate receiving the largest number of votes for each office shall be declared elected to that office upon certification by the Nominations Chairperson.
Section 5. Vacancy
If a vacancy occurs on the Council of this Association, a majority of a quorum of the Council members present at a meeting duly called for that purpose may elect a member to fill such vacancy until the next Election Meeting.
Article III. THE COUNCIL AND DIRECTORS
Section 1. Composition
The Council shall consist of the immediate past President, the Officers and the Directors.
Section 2. Duties
The Council may delegate to the elected Officers special assignments in addition to the usual duties pertaining to such Officers.
The Council shall enforce the Constitution and Bylaws by declaring null and void any practices or procedures on the part of any Officer or Committee that are not in accordance with the Constitution and Bylaws. The Council shall have final decision in all disputed matters.
Section 3. Council Meetings
One (1) or more meetings of the Council shall be held in connection with each Regular-or Special Meeting of the Association.
A Special Meeting of the Council may be called at any time by the President or by a majority of the Board of Directors, providing reasonable notice is given.
Section 4. Quorum
A majority of the Council shall constitute a quorum, provided there are present at least two (2) of the elected Directors. The vote of those other than the Directors present may be taken by mail. Absent Council members may be represented and vote by proxy. .
Section 5. Officers
The President and Secretary of the Association shall be President and Secretary of the Council.
Section 6. Reports
A report of all Council Meetings shall be made at each Regular or Special Meeting by the Secretary.
Section 7. Special Interest Groups (SIGs)
Special Interest Groups (SIGs) may be created at any time with the approval of the President and shall consist of one or more members. These SIGs shall be responsible to the Council. Any SIG shall be dissolved automatically upon completion of the special duties for which it was formed and the SIG Chairperson shall forward to the President, immediately, all records pertaining to the work of the SIG.
There shall be two (2) ongoing SIGs; Membership Committee and Nominating Committee. The Membership Committee is charged with the duties prescribed in Article V of the Bylaws.The Nominating Committee is charged with nomination of Officers and Directors and supervision of elections of Officers and Directors as prescribed in Article II of the Bylaws.
Article V. MEMBERSHIP
Section 1. Eligibility
A. Full membership in the Association shall be limited to Deering Lake Property owners.
B. Associate membership in the Association requires sponsorship by a full member.
Section 2. Definition
A. Full member is a group with common or joint ownership will he considered as a single member and have only one (1) ballot vote.
B. Associate member will not have ballot voting rights.
Section 3. Annual Dues
The annual dues shall be determined by the Council.
The annual dues are due and payable by full members each year in advance of the July Meeting. If not paid within two months thereafter the member shall become suspended automatically.
Associate members are not required to pay annual dues.
Section 4. Resignation
A member wishing to resign their membership shall so notify the Secretary in writing. There shall be no remission of dues. He/She may be reinstated upon application providing their membership was in good standing upon resignation.
Section 5. Roster of Members
The roster of full members shall be kept up-to-date by the Secretary.
Article VI. MEETINGS
Section 1. Election Meeting
The Election Meeting shall be held on Independence Day weekend.
Section 2. Annual Meeting
The Annual Meeting shall be held on Labor Day weekend.
Section 3. Special Meetings (for general body)
Special Meetings may be called at any time by the President with the approval of a majority of the Council.
Section 4. Quorum
The presence in person or by proxy of five (5) full members shall be necessary to constitute a quorum for the transaction of business.
Section 5. Notices
Notices of all Regular or Special Meetings must appear in the Deering Lake Improvement Association Newsletter not less than seven (7) days before the date of such meeting.
Article VII. GUEST PRIVILEGES
Guests may be present at any social activity of the Association provided they are vouched for and accompanied by a member in good standing. They shall have the usual privileges of guests, but not of members.
Article VIII. FISCAL YEAR
For the purposes of this Association the fiscal year shall be from July 1 to June 30.
Article IX. RULES OF ORDER
The procedure of the Association, Council and SIG Meetings shall follow and be governed by Roberts Rules of Order in all matters not specifically covered in the Constitution and Bylaws.
Article X. AMENDMENTS
Amendment to the Bylaws may be proposed in the following way:
A proposal for amendment must be made in writing and adopted at a Regular Meeting. If the proposed amendment is adopted ballots will be mailed out to all full members. Ballots are to be returned to the Secretary within twenty-one (21) days of the Regular Meeting. If two-thirds (2/3) majority of the ballots so returned are voted in favor of the proposed amendment, the amendment shall become effective immediately. The results will be published in the next newsletter.